To void a check.

Incorporating in Washington, Washington S corporation, and Washington limited liability company.”>If you incorrectly record a check in a register, you need to void the check to show that the check wasn’t actually used and will never be cashed. It’s important to keep track of all the checks you’ve written, started to write, written but then not sent, and so on. You can do this by recording the checks in the register as voided checks.
NOTE In general, you never want to delete checks from a register if you have actually written the check—even when the check hasn’t been cashed. This rule is especially true if you’re using Money as the accounting system for a small business corporation or limited liability company you own or operate.

To void a check in Money, take the following steps:

1. Display the account register. To display the account register for the check you want to void, click the account name listed in the Favorite Accounts area of the Money home page. If you don’t see the account listed, click the Accounts & Bills link and then select Account List to display a list of all your Money accounts. Then click the account you want.

2. Select the check. To select the check that you want to void, simply click it. If another check in the register is selected, press the Up or Down arrow keys to select the check.

3. Void the check. Right-click the check you want to void so that Money displays a shortcut menu. Choose Mark As, and then choose Void from the submenu. Money changes the check’s cleared status—this is what shows in the column labeled “C” in the register—to “R”. And Money writes the word void in the balance column. In this way Money indicates that this check won’t be used in any future bank reconciliations, nor in calculations of your account balance. Even after you’ve voided a check in the register, Money keeps a record of the other bits of check information, including the check number, date paid, and amount. You want to keep a record of this information because if a check—perhaps a check you have written—does end up getting cashed, you need to have this data, and also, the reasons you have for voiding the check. For example, perhaps you wrote a check to somebody for work he or she was supposed to do but didn’t end up doing. Or perhaps you voided a check because it was a duplicate check. In general, by keeping a record of information about voided checks in the register—there is really no other place to keep this information—you also store information about the reasons for voiding the check. And that’s important.

NOTE You might want to use the Memo box for the check to record the reasons for voiding the check. For example, if the reason you voided a check is because of an error in recording the amount on the face of the check form, you might want to note this in the memo description. If you voided the check because the individual or corporation you were paying issued you a credit memo, again, you might want to note this in the memo description.